Delegate transport that keeps a conference on schedule
A church conference has a programme, speakers, a venue and a list of delegates arriving at different times from different places. Transport is the part that connects all of them, and when it fails, the programme starts late and the guests start complaining.
ToTrip Car Rental Services provides a transport plan for the conference: airport pickups, hotel-to-venue shuttles and chauffeur-driven cars for speakers. For general planning advice, see our conference transport guide.
- Airport pickups for arriving delegates and speakers
- Shuttles between hotel and venue
- Chauffeur-driven cars for speakers and leaders
- One contact for the whole transport plan
Building a conference transport plan
Share the programme
Send the conference dates, venue and daily schedule.
List arrivals and hotels
Give flight times and hotel names for delegates and speakers.
Design the shuttle loop
We plan the pickup and drop-off times for each day.
Assign vehicles
Match cars, minivans and buses to speakers, staff and delegates.
Confirm one contact
Name the person drivers will call on the day.
Adjust as needed
Update us on changes and we adapt the plan.
Vehicles for conference roles
| Role | Group | Suggested vehicle |
|---|---|---|
| Main speaker | 1 to 3 | Chauffeur-driven premium vehicle |
| Visiting ministers | 1 to 4 | Chauffeur-driven saloon or SUV |
| Organising team | 5 to 15 | Hiace with driver |
| Delegates | 20 and above | Coaster-class bus or Sprinter |
| Families of speakers | 2 to 7 | Sienna or Prado |
Tips for conference organisers
Publish a simple transport schedule to delegates: shuttle times, pickup points and a number to call. Fewer questions reach the organising team, and drivers know exactly who they are collecting and when.
For hotels in Ikeja, Victoria Island or Lekki, share the hotel names early. Delegates arriving by air can be met under our airport pickup service.
What to send when requesting a booking
- Conference dates and venue
- Hotel names and delegate counts
- Flight details for arrivals
- Daily start and finish times
- Vehicle preference
- Organiser phone number
Frequently asked questions
Can you provide shuttles between hotels and the conference venue?
Yes. Send the hotel names and daily times and we will plan the shuttle loop.
Can you collect speakers from the airport?
Yes. Chauffeur-driven airport transfers can be arranged at any hour.
Do you provide buses for large conferences?
Yes. Hiace, Coaster-class buses and Mercedes Sprinter vehicles with drivers are available.
Can several vehicles be coordinated under one contact?
Yes. One contact can manage the whole transport plan.
Can the plan change during the conference?
Yes. Let us know and we will adjust the schedule where we can.
How early should we book?
As soon as the conference dates and venue are fixed.
Plan transport for your church conference
Call, WhatsApp or request a quotation with your date, pickup point and group size. Available 24 hours a day, 7 days a week.